Mentor–Protégé Program

Pennsylvania Department of Transportation (PennDOT) has created a Mentor Protégé Program to increase diversity and participation in the Disadvantaged Business Enterprise (DBE) Program for contractors and consultants, focusing on drawing in underserved and underrepresented companies. We provide a seamless process to assist mentors and mentees in navigating the program.
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Purpose & Goals

The Pennsylvania Department of Transportation (PennDOT) has created a Mentor Protégé Program to increase diversity and participation in the Disadvantaged Business Enterprise (DBE) Program through outreach to underserved and underrepresented companies, which directly addresses PennDOT’s 2018 Disparity Study findings.

Our program’s mission is to further the development of DBEs, including but not limited to assisting them in moving into non-traditional areas of work and/or competing in the marketplace outside the DBE program via the provision of training and assistance from other firms. The Program encompasses elements of the prime construction and prime consulting markets for increased DBEs participation and to level the contracting playing field.

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Eligibility

Proteges

The Program is open to all PA UCP-certified firms. A PAUCP-certified DBE firm can register as a PennDOT Business Partner during the Program and obtain an active qualifications package in ECMS. Protégés that are exploring new market expansion for new disciplines may also apply. PennDOT’s provisional or conditional qualifications may apply in certain circumstances.

Mentors

As it relates to the consultant industry, all firms eligible to submit statements of interest through PennDOT’s ECMS procurement process can serve as mentors, including Established professional transportation engineering, environmental, planning, or related firms in Pennsylvania with a history of successful project delivery. Mentors may be experienced prime or subconsultant firms registered as PennDOT Business Partners with an Active Qualifications Package in PennDOT’s

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On the Job Training

Not sure if the MPP Program is right for you? Well, check out our On The Job training program instead.
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How It Works

Contractor Mentor/Protégé

1 Work Agreement

Agree on type of work being sought, geographic area, other factors

2 Set Your Limitations

Establish desired subcontract size and any resource limitations

3 Advertisement Period (Varies)

Review project advertisements for desired work

4 Contractor Identification

Identify potential prime contractors 04

5 Capabilities

Communicate protégé’s capabilities to prime

6 Communication

7 Prepare and Submit

Prepare and Submit bid

8 Bid Opening

Bid opens and will be responded to based on confirmation.

9 PennDOT Awards Project

Confirm that protégé is listed in low bid Prime’s DBE package

10 Pre-Construction Meetings

Protégé sets up meetings and assetment for the project’s development

11 Schedule and Perform Work

After project is scheduled the Protégé will perform work

12 Invoice Submittal

Protégé submits invoice to Prime through ECMS

13 Invoice Review

Prime reviews invoice and pays protégé firm

14 Performance Evaluation

Post-completion meeting with Prime with performance evaluation

Consultant Mentor/Protégé

1 Planned Project

Project Advertised for an M/P Team

2 Project is Advertised

After 2 weeks, project is advertised

3 Advertisement Period (2 weeks)

Statement of Interest (Proposal)

4 Selection Process

One Month or more to make selection

5 Result of Selection

IF PROTEGE WINS: Notification of Award

IF PROTEGE LOSES:
– Prime requests de-brief meeting with PennDOT to include protégé.
– Look for the next planned project*

6 Submit Technical and Price Proposal

Prepare and Submit Proposal

7 Contract

Signed contract by both PennDOT and prime consultant

8 Notice to Proceed

Formal notice to begin work

9 Kickoff Meeting

Includes PennDOT, Prime and subconsultants

10 Work Orders

PennDOT issues work orders

11 M/P Work Agreement

Mentor/Protégé divide work based on agreed-upon qualifications/division of labor

12 Perform Work

Protégé performs work and submits to prime for QA/QC

13 Submittal to PennDOT

Comments addressed and work is submitted to PennDOT.

14 Review of Work

PennDOT reviews and accepts work or asks for revisions

15 Invoice Submittal

Protégé submits invoice to Prime through ECMS.

16 Invoice Review

Prime reviews invoice and pays protégé firm

17 Consultant Evaluation

Formal consultant evaluation by PennDOT is at completion of work order

18 Increased Qualifications

Protégé gains increased qualifications.

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